Automatic recognition of purchase and sales invoices
Written By Tess Hoogeboom
Last updated 21 days ago
TriFact365 offers a smart feature that automatically recognises whether a received invoice is a purchase invoice or a sales invoice. This is determined based on the subject line of the email used to submit the invoice.
How does it work?
When you send an email to TriFact365 with an invoice attached, the system checks the beginning of the email subject line. If the subject starts with the word “inkoop” or “verkoop”, the attachment is automatically recognised as a purchase invoice or sales invoice.
Examples
Subject: Inkoop - Invoice April 2025 → recognised as a purchase invoice
Subject: Verkoop invoice March → recognised as a sales invoice
Note
The first word in the subject line is decisive. If “inkoop” or “verkoop” does not appear at the beginning, TriFact365 may not be able to classify the document correctly automatically.
Benefits
Fewer manual actions are needed when processing invoices
Faster and more reliable processing
Makes it possible to submit both purchase and sales invoices through a single mailbox
Tips for correct use
Always start the subject line of your email with “inkoop” or “verkoop”, depending on the invoice type.
Use only these words as the first word in the subject line for automatic recognition.
Avoid spaces, punctuation marks, or other characters before the word “inkoop” or “verkoop”.